Microsoft Office Upgrade Training
When companies upgrade their hardware there is often a related upgrade to their software suite at the same time. It makes sense, and typically there will be a strong financial incentive to make the switch. Many businesses who have taken the decision to upgrade their servers and network infrastructure to the latest version of Windows will also upgrade to the latest version of Office, and very often the workforce will turn up one morning to discover that everything has changed.
Conversion Training is a must
I have been part of many upgrade training projects, some a lot more successful than others, but in most cases the collateral damage is to the very people the business relies on – the workforce! From key execs and project managers to the lowliest clerks, the change can wreak havoc.
I can’t help feeling sorry for the poor admin assistants, secretaries and PAs that are on the receiving end of someone’s frustration when things aren’t quite where they were yesterday.The only way around it is to spend a little time and money on making sure they all know what is going on and can find their way around after the change over.
We offer a one-day or two half-day conversion training course that covers all the differences between the screen elements and then explores the specific changes that have been implemented in each of the component parts.
Rather than giving just a broad overview, however, we use practice files and consolidation exercises to ensure delegates are comfortable working with the new software. In some cases we will use the data that the company generates to model exercises on, so there is a degree of familiarity right from the start.
The course can be tailored to exactly what your company uses, so if you don’t use PowerPoint, we won’t include it, but if you all use Outlook, we will.
You can include or exclude any of the following:
Microsoft Office Excel 2010 and 2013
Microsoft Office PowerPoint 2010 and 2013
Microsoft Office Word 2010 and 2013
Microsoft Office Outlook 2010 and 2013
Microsoft Office Visio 2010 and 2013
Why Do We Need To Upgrade?
Office Upgrade Training
The Microsoft Corporation ended its mainstream support for Microsoft Office 2003 in 2009, and it ended all support in April 2014.
The subsequent versions of Office that have been released – Office 2007, Office 2010 and Office 2013 have been given a mixed reaction. Many organizations that moved to a newer version of Windows have upgraded to Office 2010, but the popularity of Office 2013 has been slow to spread. This is a shame as the newest Microsoft Office is fully compatible with Office 365, the web-based portal and also works with touch-screen devices. At the time of writing Office 2016 is scheduled to launch in the summer of this year, so there are always going to be changes that require conversion training.
Some of the most beneficial changes are:
- Much Bigger (e.g. Excel has gone from around 66 thousand rows to over a million)
- More Secure (all Office 2010 and later files are Open XML format, so much safer)
- Smaller File Sizes (the XML format means files are up to 75% smaller)
- Improved Functionality (Animation Painter, Screen Clipping, New Excel Functions etc)
- Far Better Integration Between Programs
Why Do We Need Conversion Training After an Upgrade?
Simply because however comfortable you were using the previous version, the new one will be different. The differences may be small on the surface, but if you are used to doing something a certain way and it is no longer possible you will be tearing your hair out. I have seen it so many times – one lady was actually reduced to tears because all her macros have gone. Many people use a workaround just to get the job done, but when the software changes these don’t always work and so the frustration set in.
Even if you only spend an hour away from your desk, the amount of confidence you will gain is priceless, and this means that you’ll be able to get on with your job that much quicker.
Office Upgrade Training
The main difference for the user is often the interface; the introduction of the Ribbon in 2007 was continued in the 2010 and 2013 releases, and as far as I can tell will remain in place for the foreseeable future, even appearing on beta releases of the new Office 2016 interface.
For anyone migrating from Office 2010 this represents a major change and, combined with compatibility issues, has been a cause of stress, loss of confidence and general inefficiency throughout the business world.
Even if you are familiar with Office 2007, the adoption of the Fluent interface across the board makes programs like Outlook, Project and Visio seem foreign as they all now feature the Ribbon.
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